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Procedure "Analysis of the moments on which we lose time"
Participants are tasked with analyzing the extent to which they lose time on the following points:
1. Loss of time in setting goals
1. Do I have a systematic overview of the tasks that arise in my field of activity?
2. Do I imagine the relationship of my work with the functioning of the whole enterprise?
3. Does my load fit my capabilities?
4. Are my minor issues consistent with the global goal of my work?
5. Do I lead my subordinates by setting specific goals (goal-oriented management)?
6. Do I regularly work on myself? (new ideas, knowledge, skills.)?
2. Loss of time in planning.
7. Do I know the approximate distribution of time (in%) needed to complete the upcoming tasks?
8. Am I prepared for possible difficulties in doing the job?
9. Do I have contingencies for contingencies, crises, or interference?
10. Do I take measures to prevent interference with my work?
11. Is my schedule of business visits and business trips arranged?
12. Do I fix timelines, activity, tasks in the time diary?
3. Loss of time in making decisions.
13. Do I evaluate the work before proceeding with it (is it worth the time)?
14. Do I prioritize cases according to their importance?
15. Do I give individual cases the right amount of time according to their importance (importance and urgency)?
16. Do I control the time of calls, visitors, or appointments that are not significant?
17. Do I work on serious matters, devoting little things to more time than necessary?
18. Can I, when necessary, free myself from routine work?
19. Do I solve the main issue when fulfilling the task set before me?
20. Am I able to not be distracted by private conversations in the intervals between the performance of individual affairs?
4. Loss of time due to poorly organized work.
21. Am I reasonable in dosing work on one problem?
22. Am I delegating authority?
23. Do I have assistants who could be tasked with completing a task?
24. Is there order in my workplace?
25. Do I use technical tools to facilitate and speed up my work?
26. Are I interested in issues of systematic simplification of labor in the field of my activity?
27. Can I correct and not repeat mistakes in a timely manner?
5. Loss of time when starting work.
28. Do I plan the next working day in the evening?
29. Do I chat with colleagues before starting work?
30. Am I primarily involved in personal matters?
Do I read newspapers at the beginning of the day?
32. Do I need time at the beginning of the day to get to work?
33. Do I think over a case before starting it?
34. Do I care about the sufficient preparation of my work activity?
35. Do I often postpone important matters?
36. Do I deal with difficult problems at the end of the day?
37. Do I bring my affairs to the end?
6. Loss of time in drawing up the daily routine
38. Do I know my personal work rhythm and productivity schedule?
39. Do I know the daily patterns of my productivity?
40. Does my work schedule correspond to these rhythms?
41. Do I plan a favorable time of day for the most important things?
42. Do I deal with non-important issues or routines in my most productive hours?
7. Loss of time in processing information
43. Do I choose reading material given its importance?
44. Do I run through the information to “grab” the main thing and only then get to know the details?
45. Do I end a conversation, call, or meeting if any continuation seems futile?
46. Before a conversation, do I check my goals and those of my interlocutors to avoid wasting time?
47. Do I write drafts of my correspondence?
48. Do I use schemes for routine work?
List of main time absorbers
1. Fuzzy goal setting
2. Lack of business priorities
3. Trying too much at a time
4. Lack of a complete picture of the challenges ahead and ways to solve them
5. Poor day planning
6. Personal disorganization, littered desk
7. Excessive reading
8. Bad system dossiers
9. Lack of motivation, indifferent attitude to work
10. Searches for entries, addresses, telephones, etc.
11. Disadvantages of cooperation or division of labor
12. Unplanned visitors
13. Inability to say no
14. Incomplete or belated information
15. Lack of self-discipline
16. Failure to finish the job
17. Sticky phone calls.
19. Long meetings
20. Lack of preparation for conversations
21. Lack of communication or inaccurate feedback
22. Chatting on private topics
23. Excessive sociability
24. Excessive business records
25. The syndrome of “shelving”
26. The desire to know all the facts
27. Long, useless expectations
28. Haste, impatience
29. Delegation too rare
30. Inadequate control over delegated cases.
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Procedure "Analysis of the moments on which we lose time"
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